TRAINING AND DEMONSTRATION INFORMATION

In order to host a training and demonstration session at Ocean Business 2025, all exhibitors must complete all pages of the application for training hours form. This information will assist the committee with scheduling. If further information is required, then a member of the training and demonstration team will be in touch in due course.

PURCHASING ADDITIONAL HOURS

Main stand holders may purchase additional training hours in a classroom, on a vessel, in the dockside waters and the test tank. Initially, the maximum number of hours that may be purchased are 3 (2 for the classroom as 1 hour is complimentary.) Diversified Communications UK cannot guarantee any sessions until the committee have met, reviewed all the contracts and formulated the programme. After scheduling and subject to availability it may be possible for exhibitors to purchase additional hours.

TRAINING HOURS ALLOCATED TO MAIN STAND HOLDERS ONLY

The main stand holder will receive a complimentary in-classroom training hour and may purchase additional hours as detailed above. Main stand holders are those companies that have signed a contract for the exhibit space.

ALLOCATING TRAINING HOURS TO SHARING COMPANIES

Main stand holders may in turn allocate their training hours to companies that are sharing their stand and have been approved by Diversified Communications UK as sharing companies. Please inform the organisers which companies are sharing on your stand in advance of booking any sessions on their behalf.

FACILITIES

In addition to the dockside waters and the test tank, a number of classrooms and vessels (with varying capacities and facilities) will be used for the purposes of training and demonstrations. If your application is successful, by signing the form, you agree to leave all facilities and equipment in the layout and condition you found them in.

ALLOCATION OF FACILITIES

Whilst exhibitors may specify the preferred facility, the allocation will be determined by the technical committee with the main priority being to accommodate as many demonstrations as possible.

SCHEDULING OF THE TRAINING AND DEMONSTRATION PROGRAMME

After 22nd October 2024 the committee will meet to schedule the demonstrations based on the information provided by the exhibitor. Please provide as much information as possible. When it comes to programming, the committee will endeavour to avoid conflicts with similar items of equipment so that the delegate has maximum opportunity to test various systems and equipment. The delegate’s requirement will be the first priority when it comes to scheduling equipment. The date of the application will help with determining the time slot for the demonstration. For example, if we have five companies wishing to demonstrate a certain technology, we will spread these demonstrations evenly over the three days. When it comes to deciding which company gets the premium demonstration slots – we will take in to consideration the date that the company booked their exhibit stand and/or returned their application for training hours form.

DELEGATE ATTENDANCE

There will be no charge for delegates to attend the training and demonstration sessions. Exhibitors will be responsible for managing and keeping track of bookings. Exhibitors should ensure their guests are registered to attend Ocean Business 2025 as a visitor, otherwise they will be delayed upon entry. During the show, the visitor will be encouraged to visit exhibitors stands to book onto their session/s directly.

COMPETITIVE COMPANIES ATTENDING TRAINING

A voluntary code of conduct will be in place requesting that companies do not attempt to attend training sessions of competitive technologies. Attendance will be restricted for competitors and will be at the discretion of the exhibitor who is providing the training.

THE USE OF TARGETS

If you plan to use targets during a test tank session at Ocean Business 2025, you must have prior written consent from the organisers. Exhibitors must NOT put their own targets into the Test Tank without prior written consent from the organisers.

MOBILISATION / DEMOBILISATION OF EQUIPMENT

If anyone requires additional time for mobilisation, they should contact the organisers directly to discuss. Otherwise, there is a half hour gap between each session that should give each exhibitor enough time to demobilise at the end of a session and mobilise at the start. Equipment cannot be left in the facility between sessions without prior permission from the organiser. VESSELS – Please note that mobilisation of equipment will take place on Monday 7th April 2025 and demobilisation will take place at the close of the event on Thursday 10th April 2025. The vessels are fully equipped and regularly test a variety of equipment and technologies. If special equipment is required by an exhibitor they may be asked to provide it or alternatively an extra cost may be charged.

HEALTH AND SAFETY

Exhibitors will be asked to complete a risk assessment form for their training and demonstration sessions. Classroom sessions are covered within the exhibitor risk assessment that is required from all companies taking a stand at Ocean Business 2025. It is compulsory for those companies organising vessel, dockside and test tank demonstrations to complete a separate training and demonstration risk assessment, which will be made available in the exhibitor handbook. Life jackets will be provided on the vessels and are to be worn as directed by the vessel crew. Life jackets will also be provided at the dockside demonstration areas, anyone that is not within the confines and safety of the fencing provided must wear a life jacket at all times. If faced with inclement weather, the decision of the vessel captain and relevant H&S officers will be final when determining if a demonstration can proceed.

CANCELLATION DUE TO INCLEMENT WEATHER

If a demonstration or training session is cancelled due to inclement weather the organisers will aim to re-schedule the session and if for any reason it has not been possible it will remain cancelled and no refund will be provided. Trainers are advised to take out additional insurance to cover this eventuality. We will endeavour to meet with your requirements, but please be aware that due to difficulties in programme selection this may not always be possible.