Sessions in the test tank

1. Mobilisation of your kit

ACTION: If you need to mobilise your kit or view the test tank before your session email Cheri as soon as possible. Once we have received your request we will add you to the mobilisation schedule so you can do it during build up on Monday 7th April.

2. Training and Demonstration risk assessment

ACTION: Complete the Exhibitor Training and Demonstration risk assessment by Monday 24th February. You will find a link to this in your Exhibitor Manual called “Training & Demonstrations” at the bottom of the manual homepage.

Log in here to your exhibitor manual

3. Important information

• Maximum capacity for the test tank area is 30 people
• The test tank is approximately 4m x 5m wide and 3.9m deep. It is filled with fresh water.
• The test tank has an overhead gantry lift and 220v mains
• All items must be RCD protected
• Visitors to your session must not go past the security barriers
• Necessary precaution must be taken when launching equipment into the test tank
• Empty boxes can be stored in the test tank room during your session time. Please remove them, and any equipment, when your session is finished.
• Exhibitors must NOT put their own targets into the Test Tank without prior written consent from the Organisers. Please email Email Cheri in advance of the show if required.
• Only equipment may be placed in the water of the test tank
• A table and chairs will be provided
• We ask that no visitors overstep the clearly indicated security barriers

4. Booking clients onto your session

Bookings for your sessions must be managed by you. We will inform visitors who register to come to Ocean Business to book into Training and Demonstration sessions at your exhibition stand.

If you want to invite a client to come to your session, remind them to register for Ocean Business in advance so they can get into the event.

5. Capturing data from your session

You can book data scanner apps and handheld scanners to capture data of all visitors. 1 x app is included in your stand package. You can purchase additional apps, and handheld scanners, via the exhibitor manual before the show. You can also purchase these onsite, however handheld scanners are limited and subject to availability. We recommend booking an app or handheld scanner for your sessions so you can capture the data of all those who attend.

6. When you arrive onsite

• Familiarise yourself with the location of the test tank area
• Make your way there in good time, you can begin your set up 30 minutes before your session starts
• Be ready to welcome and scan your guests 5 minutes before the session begins with your badge scanner app

7. General info

• To ensure the programme runs smoothly, it is important to keep to your allotted time and to leave the area tidy for the next user
• By signing the ‘Contract for Exhibit Space’ and the ‘Training and Demonstration contract’ you have agreed to take out and maintain, at all times, a public liability and employee liability insurance
• We exercise a voluntary code of conduct that companies don’t attempt to go to sessions of competitive technologies. Attendance for competitors is at the discretion of the exhibitor providing the training.

Anyone attending your session or taking part in an activity at Ocean Business do so at their own risk. The event organisers and venue are not responsible for injury or damage sustained whilst undertaking any activity or demonstration at the event.

8. And finally…. Promote your session before the show!

Attract the right visitors and fill your session to capacity by raising awareness of it in advance. The Ocean Business marketing campaign for the show and the programme is well under way. You can build on that momentum by inviting key clients and prospective business to come to your sessions.

• Add the details of your session(s) to your email footer
• Add the details of your session(s) to your website
• Email the details of your session(s) to your clients on a regular basis to encourage them to be there!
• Share the news on your personal LinkedIn account
• Send us news about your sessions for us to include in Oceanbuzz, by emailing [email protected]